Stepping you through our Process
Analysis – Initial data collection
No disruption to normal activities
In order to analyse your purchasing volumes and patterns, we conduct a tailored review by collating data from your purchase orders and invoices and examining individual samples of each printed item.
Having performed the analysis, the next step in delivering enhanced benefits to your organisation is to document and take your needs to market, via a series of individual tender documents.
This includes your current print suppliers, plus additional suppliers under the collective banner of the Ultimate Graphics and Print Database, suppliers we feel have the competency and capability to deliver best price, best practice results.
Ultimate Print Auditing then compiles a tender document that contains specific criteria such as supplier capability, capacity to deliver, degree of customer service and premium quality, along with crucial pricing benefits on product specifications.
Resulting tenders are evaluated, looking at not only price, but also capabilities and opportunities to improve current processes, quality and service. The scored data from each response is then weighted to determine an overall score for each respondent.
The Ultimate Print Auditing Options Report contains financial and process benefits with a series of recommendations incorporating schedule for transition and implementation.
The Report defines your current procurement processes, pinpoints weaknesses, and highlights opportunities for improvement.
A short list of potential suppliers and the projected annual savings that can be achieved by using them is prepared.
It is at this stage that a best model recommendation would be advised i.e. a sole supplier or a self managed print management model.
Currently, savings have been identified as typically between 15% and 25%. On occasions high 30’s have been achieved.
This segment takes us through finalising agreements with the supplier(s), preparation and agreement of implementation plans.
This is a crucial phase, which requires the centre of attention to focus on the suppliers’ performance, both in terms of pricing advantage and contracted and service and delivery.
On a quarterly basis for the remainder of the first 12 months, OR on a job-by-job basis, depending on the nature of your agreement with Ultimate Print Auditing, we will complete process and benefit reviews to ensure supplier performance is in line with your requirements.
These reviews will look at actual invoiced costs during the period under review along with the scoped opportunities identified in the print analysis stage.